AUXINFO

If you would like an easy way, without passwords, to check your currencies and missions, you need to get familiar with AuxInfo.  It’s confusing at first, but you can save your “drill down” so that you can come back to YOUR flotilla, saved in your favorites.

 Here is a step-by-step procedure to get to your flotilla and what to do then.

1)      Go to http://www.auxinfo.uscg.gov/.  It will start opening CGINFO…don’t worry, let it happen.

2)      You will get a “Welcome” screen with “continue” at the bottom.  Click on “continue”.

3)      Click on “Auxdata Cubes”

4)       Click on “Member Activities”.  You can play with those other choices later.

5)      Now you have two ways to do almost the same thing.  You see the list on the right and the tabs in gray across the top are the same.  I will give you two ways to enter, you choose which you like best.

1.  On the left list, click on the +/- for All Units; then U.S.C.G; LANTAREA;(now move the line over to see what you have by placing your cursor on the line until you see the right/left arrow); LANTAREA East; District 7; Seventh; Division 8; Your Flotilla.  (We will stop here but you can go on to only your name, if you wish.) RIGHT click on the FLOTILLA NAME and when the list comes up, select filter.  You now have all in your flotilla listed across the top and missions, down the side.   Now to the other option:

2. Across the top, select All Units, then slide your cursor over these fields as the selection pops up; U.S.C.G; LANTAREA; LANTAREA East; District 7; Seventh; Division 8 (your will have to move the selection field down to see it); Your Flotilla. (Again, we will stop here but you can go on to only your name, if you wish.)  You now have all in your flotilla listed across the top and missions, down the side. 

3. I will continue from here as from now on you are where you want to be.

4. The sixth tab in gray on the top says “All Years”, click on that and change it to the year you want.  This is VERY important if you want correct figures.

5. I like the names down the side, so now on the bottom of the screen, you will see an ICON that looks like this: .  Click on that ICON and it will switch the screens.  I want to get out the people that have not participated for whatever reason, so I click “Zero Suppression” on the ICON that looks like this .  At this point, I want to save the access in my “Favorites”, so I PREPARE the bookmark with this ICON .  The screen flashes, but nothing really has been done yet.  NOW, click on your favorites and add this page.  Be certain to RENAME it and place it in the folder where your Auxiliary stuff is.  (Now’s a good time to make a folder if you do not have one.)  Go out and make sure it saved it to your favorites, or you will have to do all this again.

6. Right under the words “Cognos PowerPlay Web Explorer”, there is a gray right arrow that hides the “Dimension Viewer”, click on the gray arrow.  Now you have a full screen to work with.

7. The extreme right of the same gray tabs on top has an arrow that opens up a second line of choices.  When you click on that arrow, you will see Claimants and Measures.

8.  “MEASURES” will be used for anyone looking for VE or VSC counts; MDVs (that’s what they call it), PE classes, etc. will find the answer in this selection.

9. IF you are looking for “Trainee” hours, you must click on the “All Positions” tab and scroll to “Trainee”.

10. If you would like to print, you click on this ICON on the bottom line  and choose either EXPORT PDF or EXPORT CSV.

11. If you click on the “”, it will tell you all the things you can do and how to do them.

12. Click on one of the bar charts and you will see who is doing how much in your flotilla. Play with this, it’s fun!

AuxInfo is an extremely powerful program that has ability to add fields together for total counts etc.  This is what I use for the Awards given by our Division in the spring.  That way, I know the totals are correct.  Also, these are the categories that we use as these can be tabulated for everyone, the same exact way.

If you have any problems, first check your pop-up blockers as this may be the first obstacle to overcome.  If you get the files from National and can read .pdf files, you are probably all right in the pop-ups.  Contact Dee Kermode for additional assistance.